Compliance PLANS Frequently Asked Questions (FAQ)
Q. How do I publish a plan?
A. Insert all form details and click on the 'Publish Updates' button.
A. Insert all form details and click on the 'Publish Updates' button.
Q. How do I email a published plan? How do I email a copy of my food safety plan?
A. Click the Plan Updates tab and select the “Full” plan with the most recent published date. Save the PDF to a local drive on your PC. Attach the PDF Plan file to an email to be sent.
A. Click the Plan Updates tab and select the “Full” plan with the most recent published date. Save the PDF to a local drive on your PC. Attach the PDF Plan file to an email to be sent.
Q. Where can I find the most current plan?
A. The published updates and full plans can be found under the “Plan Updates” tab. The publish date is indicated in the file name – yyyymmdd-ti:me and the most recently published updates and full plan will be at the top of the list. When you push the “Publish Updates” button the system will print two files – one with “update” in the file name will print just the documents that have been affected by the changes. This can be printed and the documents substituted for outdated documents in the hard copy food safety plan. The second file will have “Full” in the file title. This is a full version of the current plan including any changes. This can be printed and/or saved to your computer for easy reference and can be attached as an attachment and sent via email if required.
A. The published updates and full plans can be found under the “Plan Updates” tab. The publish date is indicated in the file name – yyyymmdd-ti:me and the most recently published updates and full plan will be at the top of the list. When you push the “Publish Updates” button the system will print two files – one with “update” in the file name will print just the documents that have been affected by the changes. This can be printed and the documents substituted for outdated documents in the hard copy food safety plan. The second file will have “Full” in the file title. This is a full version of the current plan including any changes. This can be printed and/or saved to your computer for easy reference and can be attached as an attachment and sent via email if required.
Q. How do I know if the plan is the most current plan?
A. The publish date of the plan is indicated in the file name – yyyymmdd-ti:me
A. The publish date of the plan is indicated in the file name – yyyymmdd-ti:me
Q. How do I know if amendments have been made to the sections of the plan?
A. If any changes have been made since the last publish date the “Publish Updates” button will be showing when you login.
A. If any changes have been made since the last publish date the “Publish Updates” button will be showing when you login.
Q. What if something changes within the facility (ie change of personnel, refit of store, etc) We have had staff changes how do I update these details in my food safety plan?
A. Ensure that you update all forms impacted by the site changes and click on the Publish Updates Button.
A. Ensure that you update all forms impacted by the site changes and click on the Publish Updates Button.
Q. Why do two separate files appear when I publish?
A. When you push the “Publish Updates” button the system will print two files – one with “update” in the file name will print just the documents that have been affected by the changes. This can be printed and the documents substituted for outdated documents in the hard copy food safety plan. The second file will have “Full” in the file title. This is a full version of the current plan including any changes. This can be printed and/or saved to your computer for easy reference and can be attached as an attachment and sent via email if required.
A. When you push the “Publish Updates” button the system will print two files – one with “update” in the file name will print just the documents that have been affected by the changes. This can be printed and the documents substituted for outdated documents in the hard copy food safety plan. The second file will have “Full” in the file title. This is a full version of the current plan including any changes. This can be printed and/or saved to your computer for easy reference and can be attached as an attachment and sent via email if required.
Q. Do I have to print the entire Food Safety Plan?
A. We recommend that you print a copy of the full food safety plan to be kept as your staff manual. If changes are made to the plan you don’t need to reprint the entire plan as just documents that have been affected by the changes are printed as an file with “Update” in the title. This file can be printed and these new documents substituted for the outdated ones in the hard copy.
A. We recommend that you print a copy of the full food safety plan to be kept as your staff manual. If changes are made to the plan you don’t need to reprint the entire plan as just documents that have been affected by the changes are printed as an file with “Update” in the title. This file can be printed and these new documents substituted for the outdated ones in the hard copy.
Q. How do I send large files?
A. You can send large files from you computer using Transfer Large Files
A. You can send large files from you computer using Transfer Large Files
